Job Opening: AR/AP Administrative Assistant

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Job Type: Full-time

Decorative Stone Solutions, Inc. (DSS) is a growing North County San Diego based company in the high demand field of landscape stone supplies.  DSS supplies landscape stone to commercial, municipal, and residential projects all over Southern California and beyond.  We are in need of an outgoing and motivated person to assist with this growth. If you are interested in working for a company who values work-life balance, please keep reading and apply.

What we are looking for in an AR/AP Admin Assistant:

  • Positive energy with great customer skills
  • High ethical standards, discretion, confidentiality and thoroughness in work product
  • QuickBooks - invoicing and posting
  • Strong math, computer skills and proficiency in Microsoft Excel, Word, Outlook
  • Solid organization skills
  • Ability to follow direction and act calm under pressure
  • Ability to multi-task and meet deadlines
  • Must be able to pass a background check

Specific Responsibilities include:

  • Account Payables (receipt, input, and payment of bills in a timely fashion)
  • Accounts Receivables (Enter and apply customer’s payments, process CC payments and weekly invoicing)
  • Reconcile credit card/banking feeds
  • Enter and ensure accuracy of all business expenses
  • Monthly/Quarterly Sales Tax reporting
  • Manage phone system and act as operator
  • Schedule meetings and appointments
  • Organize the office layout and order supplies and office related equipment
  • Maintain the office condition and arrange necessary repairs
  • Manage contract and price negotiations with office vendors, service providers and office lease
  • Address employees’ queries regarding office management issues (e.g. stationery, Hardware and travel arrangements) limited. (Most employees arrange their own travel)
  • Assist with HR duties and onboarding process for new hires
  • Making sure company policies comply with State and Government standards (HR)
  • Plan in-house or off-site activities such as parties, celebrations and conferences
  • Creation, documentation, and implementation of office operations and procedures, and some social media
  • Manage Thank You Cards/ appreciation program for customers and vendors
  • Assist sales staff if requested
  • Miscellaneous business research as requested by superiors

Experience:

  • data entry: 1 year (Preferred)
  • Bookkeeping: 1 year (Preferred)
  • Administrative Assistant: 1 year (Preferred)

Other:

  • $15.00-$18.00 per hour, negotiable for the right candidate
  • Paid vacation and holidays
  • Health benefits stipend
  • Monthly Team building Activities

Must:

  • Local (North San Diego County) candidates with reliable transportation

 

Please submit résumé to Mary Culbert: mary@decorativestonesolutions.com